Executive Assistant

We are seeking a dynamic and adaptable Executive Assistant to play a key role at the heart of our company’s operations. This position is ideal for someone who thrives in a fast-paced, start-up environment, and who can wear multiple hats across various business functions. As an Executive Assistant, you’ll coordinate daily operations, support different departments, assist with financial tasks, and help streamline workflows. If you have a strong organizational background and communication skills, with a bit of experience in an Executive Assistant role, this could be the perfect fit for you! 

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• Bachelor's degree or equivalent in a relevant field preferred, but not essential 

• Native English speaker with exceptional communication skills (written and verbal)

• Proven experience in office management or a similar managerial role 

• Familiarity with accounting systems such as QuickBooks, Xero, Sage, or similar platforms

• Experience working in a start-up or fast-growing business is a plus

• Previous experience as an Executive Assistant (EA) or similar role is an advantage

• Core Operations: Act as the central hub, ensuring smooth coordination and execution of daily tasks across the business 

• Flexibility in Duties: Support various departments and provide assistance wherever needed to drive company success 

• Financial Assistance: Input invoices and assist with basic accounting tasks 

• Reporting: Prepare and deliver reports for director-level management 

• Client Relations: Ensure smooth communication with clients and maintain a high standard of professionalism 

• Logistics Support: Work with logistics teams to resolve operational challenges efficiently 

• Document Management: Maintain records, track data, and prepare necessary documents using Microsoft Excel and Word 

• Process Optimization: Contribute to refining workflows for better efficiency and outcomes 

• Exceptional organizational and time management skills with a keen eye for detail 

• Strong proficiency in Microsoft Excel, Word, and general IT skills 

• Ability to adapt and thrive in a fast-paced, dynamic environment 

• Proactive problem-solving skills with a focus on process improvement 

• Excellent written and verbal communication abilities 

• A willingness to take on various tasks and manage competing priorities