Team Coordinator – Accounts & Talent Management – Stellenbosch

Are you a master of multitasking, commercially savvy, and able to withstand the demands of a fast-paced and ever-changing environment? We’re looking for a Team Coordinator to join our UK team and oversee the performance of our recruitment team.

Our UK team is a small but tightly-knit group and you will play a crucial role in driving our strategy to fuel revenue. You will manage talent acquisition and back-office processes, ensuring the team's success through strong organisation and leadership. You won’t just be support - you’ll be the linchpin keeping our team focused, organised, and aligned.

As our Team Coordinator, you’ll take full ownership of our talent processes. This means managing candidate pipelines with precision, developing creative sourcing strategies, and refining talent maps to ensure the system runs efficiently. You should know our candidate database like the back of your hand to enable you to improve existing talent, freeing up recruiters to engage deeply with candidates while you drive sourcing efforts and research. Your input will directly impact the speed and quality of our recruitment process, ultimately improving our ability to attract, recruit, and retain top talent.

You’ll also oversee inbound candidate traffic, ensuring high-quality candidates enter our systems. As the gatekeeper of team processes, you'll maintain and optimise our knowledge management system, ensuring data accuracy and accessibility. Additionally, you'll supervise the quality of all client and candidate documentation and communications, ensuring a high standard is maintained at every step. By automating manual tasks and streamlining sourcing strategies, you’ll help our team reduce recruitment cycle times, ensuring quicker and more efficient hires.

We’re looking for someone who is highly organised but adaptable, with a keen eye for detail while juggling multiple priorities. You should have a solid understanding of market trends, corporate structures, and revenue flows, allowing you to quickly identify and engage valuable talent.

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• Bachelor’s Degree in any discipline

• 3+ years of experience in a Team Coordinator role

• Talent Sourcing & Acquisition: Manage all Job Boards, LinkedIn outreach, and candidate mapping. Write or collaborate with Marketing to craft engaging ads for various media channels, ensuring quality and volume of attracted candidates are in line with current metrics
• Research: Research company research and update generic lists, ensuring our pipeline remains robust and up-to-date
• Client and Candidate Information Quality: Maintain the accuracy of all client information—from preparing global JDs to recording terms and agreements, loading client details on the system, and ensuring each stage of recruitment is captured on our CRM. Manage candidate documentation, including formatting CVs, handling document management, and coding relevant details for easy access
• Process Optimisation and Knowledge Management: Act as the custodian of the Mapping Projects, and other data to ensure the knowledge management system is always current and contributes to the team’s speed and success. Drive continuous improvement by automating manual tasks
• Delivery Quality: Ensure high-quality standards in external communications from job postings to client and candidate interactions. Track work-in-progress, set reminders for key milestones, and prepare reports to give a clear view of team performance and KPI metrics.
• Record Keeping & Team Support: Compile weekly and monthly reports for management and collaborate with Finance to ensure invoicing and placement cards align with signed terms
• Data Integrity & System Improvement: Support consultants in maintaining an accurate system without creating delays. Champion improvements in knowledge management to expedite the recruitment process and enhance data accuracy
• Continuous Improvement Focus: Strive for faster, higher-quality placements by questioning current practices, optimising speed, and enhancing sourcing techniques to keep the team competitive and productive
• Commercial understanding: A solid grasp of commercial structures and revenue flow, and skills across sectors. Regional knowledge of Africa, Europe, the Middle East, and the UK for efficient talent management

• CRM systems
• Advanced organisational skills
• Strong self-management and time management
• Excellent project management
• MS Office Suite
• PowerBI advantageous
• Excellent English skills